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The Benefits of Investing in a New Office Printer or Copier Skip to main content


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The Benefits of Investing in a New Office Printer or Copier

Published By: Eric Johannson | Thu Feb 22, 2024

While it may be tempting to stick with what's familiar, clinging to outdated office equipment can actually hold your business back. If you find yourself wrestling with unreliable printers or copiers that seem to have one foot in the past, it's time to consider the numerous benefits of investing in a new, state-of-the-art device.

Let's take a moment to explore the benefits that come with investing in a new printer or copier, and why this upgrade is not just about keeping up with the times but about unlocking the full potential of your business (while also saving you time and money!).

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1) Increased Productivity:

Time is money, and every minute spent waiting for an outdated printer or copier to finish a job is a minute wasted. You don’t have time for productivity-killing nuisances like paper jams, smudged prints, or slow processing speeds. 

Newer models are designed to be faster and more efficient, allowing you to get your documents printed or copied in a fraction of the time. With rapid printing and copying speeds, you and your team will be able to focus and spend your valuable time on more important matters.

2) Improved Quality:

When it comes to presenting a professional image, quality matters. Whether you're printing marketing materials, client proposals, or internal documents, the quality of your prints speaks volumes about the professionalism of your business. 

Older printers and copiers may produce documents that are faded, smudged, or unevenly printed, which can reflect poorly on your business. Investing in a new device ensures that your documents are crisp, clear, and of the highest quality, making a positive impression on clients and customers. 

3) Cost Savings:

While the upfront cost of a new printer or copier may seem daunting, it's important to consider the long-term savings. Newer models are more energy-efficient, meaning lower electricity bills. Additionally, they require less maintenance and fewer repairs, reducing ongoing expenses.

With advanced features like duplex printing and scanning, you can also save on paper costs and reduce waste.

4) Enhanced Functionality:

From wireless connectivity and mobile printing capabilities to advanced scanning and document management features, modern printers and copiers offer a host of benefits that can streamline your workflow, simplify everyday tasks, and improve collaboration within your team.

Integrated software solutions also allow for seamless integration with your existing technology ecosystem, further enhancing efficiency and productivity.

Image showcasing mobile printing capabilities on a new office copier

5) Greater Reliability & Advanced Security:

Old printers and copiers are prone to breakdowns and malfunctions, leading to downtime and frustration. Investing in a new device means greater reliability and uptime, allowing you to focus on what matters most—growing your business. 

Many new printers and copiers also come equipped with advanced security features such as user authentication, encryption, and secure printing options, helping to safeguard your confidential data from unauthorized access. 

Outdated equipment often lacks the robust security features necessary to protect businesses against today’s heightened threats, which is the #1 reason why we see businesses upgrade their equipment today. This is highly important, which is made even more evident when we see stats like this: “68% report print-related data losses in the past year at an average breach cost of almost £632,000” (Quocirca, 2022). And those numbers have increased today as cyberthreats have evolved even further. 

By upgrading to a new device equipped with state-of-the-art security protocols, you can safeguard your confidential data and mitigate the risk of breaches or data leaks.

6) Scalability & Innovation:

As your business grows, so too do your printing and copying needs. Investing in a new printer or copier that can scale with your business ensures that you won't outgrow your equipment anytime soon. Whether you need to handle higher volumes of printing, accommodate additional users, or expand your document management capabilities, a modern device can provide the scalability and flexibility you need to adapt to changing business requirements.

With access to the latest technology and features such as cloud integration, mobile printing, and remote management capabilities, you can feel confident that your business will stay ahead of the curve and remain adaptable to evolving industry trends and customer demands.

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Investing in a new printer or copier isn't just about upgrading your equipment—it's about transforming your entire office environment for the better. By embracing the latest technology, you can boost efficiency, cut costs, improve quality, enhance security, and position your business for success. Don't let outdated equipment hold you back. Upgrade your office today and experience the difference firsthand. Your business—and your bottom line—will thank you.

If you know what you’re looking for, you can browse our selection of printers and copiers here. We have filters that’ll help you narrow down your search based on your needs.

Or, if you’d prefer to talk to our team of specialists, reach out today by clicking on the button below or calling us at 204-262-1035. We’d be happy to help you select the best printer for your business. 

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