Print Fleet Management
User Tracking, Reporting and Analytics
To help you better understand your print fleet, including users, pages printed and device usage, we have programs that will track and report all print activity.
User Activity Tracking
- Track end users print volumes
- Ability to view types of print jobs (ie: Black and White or Color)
- Easily export data
- Users can be grouped to track printing on departmental or office level
Tracking device activity will allow you to more effectively use your printer fleet. Knowing how often and which users are using a device can assist in making decisions with regards to printer fleet size and device type maximizing efficiency.
Device Activity Tracking
- View activity for each device in your fleet
- Device usage – overutilized devices versus underutilized devices
- Print records for each device and charts
There are a variety of reports available to help you find and review the information you require to better understand your print fleet.
One-click reports show data in real-time and can be run from anywhere on your network. There are numerous standard pre-built reports that can display a variety of different printer fleet details.
Ad-hoc reports are created by you with custom datasets. You can choose how the data is filtered and sorted, as well as the date range you are interested in.
Custom reports are completely customizable (using third-party tools) to generate the data you require.
The reporting process is streamlined with the ability to create reports and schedule when they are to be emailed out to specific individuals in your company.
Print Policy Management
There are ways to best manage your print fleet. Following the steps below will assist in your print management:
- Option to use popups to remind user to print duplex
- Have large print jobs sent to printers capable of high page volumes
- Reduce the number of emails printed by users
- Do not encourage the printing of web pages in color
Alerts help with print management. Notifications will keep administrators in the know providing alerts for printer errors, low toner levels and other issues that may occur.
The option to set up advanced charging allows you to define the costs of printing on each individual device. A variety of charging structures are available on each device taking different specifications into account such as sizes, page coverage, color or duplexing.
To control what is being printed there is the ability to restrict print jobs that have certain criteria. There is also the option to automatically convert print jobs to duplex or black and white instead of color reducing costs.
Document and Device Security
Wouldn’t it be nice if your printer fleet had software that allowed it find the printer located closest to you without you having to look through a long list of devices to locate the one you need? We have a print solution that does just that.
When you send your print job to the virtual printer it enters a virtual queue. The user then finds the printer that is most conveniently located and releases their print job. The ability to release your print job when you get to the device allows for a more secure print environment and minimizes the risk of confidential information getting into the wrong hands.
Card readers are also an option if you want to maintain a secure print fleet. Card readers connect to the network and are compatible with any printer. The user will send their print job to the virtual queue, the user then goes to the printer and has their identity authorized via the card reader. Once authorized their print job is released.
Forms Processing Software
Kofax Power PDF is a desktop software that allows users to simply create, convert and edit PDF documents giving users more control over their documents. The software is capable of creating fillable forms and searchable PDF files. This time saving software increases productivity and allows for easier transfer of information between users.
Kofax Power PDF is able to meet varying user needs.
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- Power PDF Standard for Mac – intended for small businesses and mobile users who are looking to use the software in their daily tasks.
- Power PDF Advanced for PC – software has various uses all assisting users in managing their PDF workflows while increasing efficiency.