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Carlyle Printers | Business Solutions | Advanced Office Technologies Skip to main content

Business Solutions

We offer a wide range of advanced office technologies.

CONTACT US FOR MORE INFO


Carlyle Solutions

With technology growing rapidly there are cutting edge ways to do things in every department of your office. Wonder if there is a solution that could fit your business?

We offer a wide range of advanced office technologies and have the most complete business solution offerings.

Information Management System

User Tracking, Reporting & Analytics

To help you better understand your print fleet, including users, pages printed and device usage, we have programs that will track and report all print activity.

User Activity Tracking

  • Track end users print volumes
  • Ability to view types of print jobs (ie: Black and White or Color)
  • Easily export data
  • Users can be grouped to track printing on departmental or office level

Tracking device activity will allow you to more effectively use your printer fleet. Knowing how often and which users are using a device can assist in making decisions with regards to printer fleet size and device type maximizing efficiency.

Device Activity Tracking

  • View activity for each device in your fleet
  • Device usage – overutilized devices versus underutilized devices
  • Print records for each device and charts

There are a variety of reports available to help you find and review the information you require to better understand your print fleet. The reports show data in real-time and can be run from anywhere on your network. Ad-hoc and custom reports are available to generate the data you require.


Print Policy Management

There are ways to best manage your print fleet. Following the steps below will assist in your print management:

  • Option to use popups to remind user to print duplex
  • Have large print jobs sent to printers capable of high page volumes
  • Reduce the number of emails printed by users
  • Do not encourage the printing of web pages in color

Alerts help with print management. Notifications will keep administrators in the know providing alerts for printer errors, low toner levels and other issues that may occur.

To control what is being printed there is the ability to restrict print jobs that have certain criteria. There is also the option to automatically convert print jobs to duplex or black and white instead of color - reducing costs.

Document & Device Security

Did you know there is print software that will find the printer located closest to you without you having to do the work of locating it?

When you send your print job to the virtual printer it enters a virtual queue. The user then finds the printer that is most conveniently located and releases their print job. The ability to release your print job when you get to the device allows for a more secure print environment.

Card readers also maintain a secure print fleet. Card readers connect to the network and are compatible with any printer. The user will send their print job to the virtual queue, the user then goes to the printer and has their identity authorized via the card reader. Once authorized their print job is released.

Forms Processing Software

Kofax Power PDF is a desktop software that allows users to simply create, convert and edit PDF documents giving users more control over their documents. The software is capable of creating fillable forms and searchable PDF files. This time saving software increases productivity and allows for easier transfer of information between users.

Kofax Power PDF is able to meet varying user needs.

Power PDF Standard for Mac – intended for small businesses and mobile users who are looking to use the software in their daily tasks.

Power PDF Advanced for PC – software has various uses all assisting users in managing their PDF workflows while increasing efficiency.

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Managed Capture Solutions

Managed Capture uses technology to pull information from an original document and converts it into quality, actionable data.

Integrated Scanning Workflow: Capture · Process · Distribute.

Diagram of managed capture step 1: capture

Diagram of managed capture step 2: process

Diagram of managed capture step 3: distribute

Incorporating uniFLOW Capture into your document management procedures provides greater control of documents and increases the efficiency of your employees. The intuitive user interface and the secure personalized ‘Pull’ scanning workflows provide immediate gains in productivity.

With it’s device based licensing scheme the uniFLOW Capture infrastructure can be easily expanded in line with the organization’s business requirements at any time - minimizing investment risk and transforming multifunctional devices into an essential office tool.

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Mobile Printing Solutions

The ability to print from any mobile device available simplifies the printing process. There is no need to worry about the operating system or the print server. Mobile printing permits the user to print from wherever they are – home, school or office.

Minimal steps are required to get started and once up and running there is little involvement required by IT to maintain it.

Easy set up gives users the ability to locate printers and submit their print jobs with no need to access drivers or connect to domains. The user can choose the network device they would like to print from enhancing accessibility.

Grey laptop icon

Blue smart phone icon

Black tablet icon

Mobile Printing was created to work for all printer fleet sizes – small businesses to intricate networks with hundreds of users and devices. Designed to make users more efficient and give them freedom – as long as they have access to a wireless network – to print from a laptop, smartphone or tablet.

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Fax and Cloud Solutions

We offer a wide portfolio of powerful software applications from industry leading partners that integrate with our hardware and services to formulate a comprehensive suite of solutions.

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Managed Print

Managed Print Services represent a new way of thinking about office printing.

In many medium to large sized offices, the cost of print represents the third highest expense next to rent and payroll. However, most businesses do not have the time or the resources to dedicate to monitor and manage this expense and as a result have started to look to Carlyle Printers, Service & Supplies to provide this service.

Working with some of the largest corporations in Manitoba, Carlyle has the expertise and knowledge to help customers manage their print fleet environment resulting in reduced costs and greater office efficiency. Carlyle is the premier supplier of managed print services providing detailed customer assessments to determine savings in the three silos of printer expense:

  • Service
  • Supplies
  • Hardware Acquisition

Please contact us today if you are looking to:

1) Reduce your business’ print-related costs (up to 30%)

2) Use less paper and consumables

3) Reduce the workload on your IT department

Upon completion of a no obligation assessment of your printer fleet we will be able to provide you with the following detailed information to help manage your printer fleet.

  • Detailed Cost Breakdown for three areas of printing hard costs (Supplies, Hardware, Service)
  • If applicable, recommend options to increase office efficiency with printer product mix and placement
  • Detailed cost per page breakdown for desktop printers
  • Monthly print volume breakdown by area of the company
  • Analysis of printer utilization as compared to recommended monthly volumes
  • Analysis of printer volumes as compared to useful life

Our sales team will provide you with further details on how this program can benefit your business.

Carlyle Integrated Approach

One supplier coordinating all three areas and providing detailed Management reports showing status of printer fleet, and generating savings in all areas.

REQUEST PRINT ASSESSMENT VIEW COPIERS
Red circle diagram with three sections for hardware, service, and supplies

Assessing Your Needs

Your MPS Assessment is the journey to answer the million-dollar question.

What is it costing you to print a page today?

Many companies quickly answer with the cost per page they are paying for the copier. That is just a fraction of the answer.

To print a page you have the following costs:

1. Hardware acquisition cost.

2. Toner or consumable cost.

3. Service labor cost.

4. Parts cost.

5. Internal staff cost.

Repeatedly, customers are amazed by just how much time their staff is spending on managing their printer fleet – or the lack of understanding of just how much money is being spent to print a page.

The first step is for Carlyle to arrange to put DCA (Dedicated Collection Agent) on your print server. This software collects performance information on the printers and copiers within your network. The data collected includes number of pages printed in black & white, number of pages in color, page coverage, age of printing device, and service alerts. With the information gathered, we are able to calculate what your real cost to print a page is.

Carlyle has the unique ability to generate savings for our clients in all the areas of printing – resulting in our clients maximizing their savings.

Learn the Benefits

We reduce IT support requirements

I have never met an IT professional that said they love to work on printer issues – it is the lowest use of their skill set and least challenging work leading to reduced job satisfaction. Carlyle helps manage this area, which frees IT professionals to work on higher value activities. With a Managed Print Solution from Carlyle, the IT professional will be able to provide informed decisions, based on the detailed report Carlyle will provide. The end result saves their time, while still giving them the data to make better decisions.

We identify cost, making expense management possible

Carlyle sheds light on the cost to print a page so your energies can be best directed as you see fit. Once you know to print a page on a specific device costs you “$X.XX”, you can start making decisions which are based on value and information. If you are looking to reduce the cost, you will start to look at ways to print less, and quantitatively measure your progress.

On-going management to ensure proper utilization of printing devices

Carlyle manages your fleet of printers to ensure that as your business changes so does your fleet. Through our Managed Print Services we ensure the right device, with the right cost is being utilized to maximize its efficiency.

Proactive monitoring of output devices

Carlyle manages supplies replenishment so your staff doesn’t have to generate PO for each supply item and toner required. We monitor the service alerts on your printers and proactively come to your location to complete preventative maintenance, which can lead to prevention of device break down.

Vendor efficiency

Carlyle is the one call to make to deal with any issues involved in your print fleet. We make it simple – you will receive one invoice per quarter, which covers what you have actually printed. Due to our reliable supply management and preventive maintenance, none of your business’ cash flow becomes invested toner inventory or for keeping parts on-hand.

Finding A Solution

Once the cost side of the assessment is done we move into the solution phase. Here Carlyle gets an understanding of What, Why and How you are currently printing.

The Goal is to reduce your printing costs. That can be done in four ways.

1. Reduce the total cost of printing that you are spending today. For example my cost per page was 2 cents and now it is 1.5 cents

2. Reduce the amount of printing you do

3. The goal is to educate the users where is the most cost effective place for them to print. This print re-direction also can achieve savings.

4. How internal staff time is being spent on print issues. Handling service issues, purchasing of supplies, and document flows.

The assessment shows us potential solution in all three areas.

For example the picture on the left shows the current multiple vendor and inter-departmental relationship we find in companies. This picture on the right shows you the ideal companies want to thrive for. Clear lines of communication and reporting to the responsible Management teams to achieve maximum efficiency.

Review and Maintain

Where Carlyle truly shines is in the review and maintenance phase.

Here Carlyle will be conducting consent monitoring:

1. Your toner levels and arranging for toner to be shipped to you proactively so you don’t have to generate a separate PO

2. Printer service alerts that help us set up preventative maintenance calls based on these readings

3. Look at the page usages to see what the utilization rates are (do we have a printer significantly over worked, or the opposite)

This information is communicated in a review process on an annual, semi-annual, or quarterly bases. Providing this fleet analysis helps keep your fleet in peak efficiency, and identifies other areas of potential savings.

Request a Consultation

Every customer has unique needs and conditions. Our trained professionals will be able to customize a solution that works for your company today, and have the flexibility to change as you do. It all starts by filling out the information below to start the process.

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Additional comments or questions regarding your inquiry

Document Management

Webinar Replay: Digitally Transform Your Business

Miss our webinar? Watch the full recording below.

Anytime, anywhere access to critical business documents.

As an Authorized Square 9 Reseller, Carlyle can deliver the unique tools that streamline process performance to save businesses time and money in areas like Accounts Payable, Accounts Receivable, Human Resources, Contracts Management and more.

Document Capture Automation

Capture, classify and validate high volume documents into usable data.

  • Automatically Extract Valuable Data without Keying
  • Convert Documents into Text-Searchable PDFs
  • Easily Search for Documents on Extracted Values
  • Save Time Digitally Sharing Document with Coworkers
  • Securely Store Captured Documents
  • Shred Physical Files to Eliminate Storage Costs
  • Start the Automation Process from Your Office Equipment

Enterprise Content Management

Capture, retrieve, and distribute business information with GlobalSearch software.

  • Immediate Access to Information
  • Powerful Document Search and Retrieval
  • Effective Team Collaboration
  • Reduced Storage Requirements
  • Enforced Regulatory Compliance
  • Disaster Recovery Planning

Business Process Management

Map document activities for end-to-end process visibility.

  • Easily Design Document Activities Through the Browser
  • Create a Digital Flow of Information
  • Secure Workflow Access to Specific Users
  • Enforce Business Rules
  • Keep Your Entire Team Informed
  • Maintain Critical Document Insight
  • Easily Share Business Intelligence

Web Forms Management

Capture critical information with intuitive forms that eliminate manual processes.

  • Easily Create and Format Web Forms
  • Automatically Capture High Value Data
  • Repopulate Data onto Other Forms
  • Automate the Sharing and Distribution of Information
  • Define Custom Workflows Upon Form Submission
  • Create Email Notifications for Document Approval and Follow Up
Book a FREE Document Assessment