To help you better understand your print fleet, including users, pages printed and device usage, we have programs that will track and report all print activity.
User Activity Tracking
Track end users print volumes
Ability to view types of print jobs (ie: Black and White or Color)
Easily export data
Users can be grouped to track printing on departmental or office level
Tracking device activity will allow you to more effectively use your printer fleet. Knowing how often and which users are using a device can assist in making decisions with regards to printer fleet size and device type maximizing efficiency.
Device Activity Tracking
View activity for each device in your fleet
Device usage – overutilized devices versus underutilized devices
Print records for each device and charts
There are a variety of reports available to help you find and review the information you require to better understand your print fleet. The reports show data in real-time and can be run from anywhere on your network. Ad-hoc and custom reports are available to generate the data you require.
There are ways to best manage your print fleet. Following the steps below will assist in your print management:
Option to use popups to remind user to print duplex
Have large print jobs sent to printers capable of high page volumes
Reduce the number of emails printed by users
Do not encourage the printing of web pages in color
Alerts help with print management. Notifications will keep administrators in the know providing alerts for printer errors, low toner levels and other issues that may occur.
To control what is being printed there is the ability to restrict print jobs that have certain criteria. There is also the option to automatically convert print jobs to duplex or black and white instead of color - reducing costs.
Did you know there is print software that will find the printer located closest to you without you having to do the work of locating it?
When you send your print job to the virtual printer it enters a virtual queue. The user then finds the printer that is most conveniently located and releases their print job. The ability to release your print job when you get to the device allows for a more secure print environment.
Card readers also maintain a secure print fleet. Card readers connect to the network and are compatible with any printer. The user will send their print job to the virtual queue, the user then goes to the printer and has their identity authorized via the card reader. Once authorized their print job is released.
Kofax Power PDF is a desktop software that allows users to simply create, convert and edit PDF documents giving users more control over their documents. The software is capable of creating fillable forms and searchable PDF files. This time saving software increases productivity and allows for easier transfer of information between users.
Kofax Power PDF is able to meet varying user needs.
Power PDF Standard for Mac – intended for small businesses and mobile users who are looking to use the software in their daily tasks.
Power PDF Advanced for PC – software has various uses all assisting users in managing their PDF workflows while increasing efficiency.
Managed Capture uses technology to pull information from an original document and converts it into quality, actionable data.
Integrated Scanning Workflow: Capture · Process · Distribute.
Incorporating uniFLOW Capture into your document management procedures provides greater control of documents and increases the efficiency of your employees. The intuitive user interface and the secure personalized ‘Pull’ scanning workflows provide immediate gains in productivity.
With it’s device based licensing scheme the uniFLOW Capture infrastructure can be easily expanded in line with the organization’s business requirements at any time - minimizing investment risk and transforming multifunctional devices into an essential office tool.
The ability to print from any mobile device available simplifies the printing process. There is no need to worry about the operating system or the print server. Mobile printing permits the user to print from wherever they are – home, school or office.
Minimal steps are required to get started and once up and running there is little involvement required by IT to maintain it.
Easy set up gives users the ability to locate printers and submit their print jobs with no need to access drivers or connect to domains. The user can choose the network device they would like to print from enhancing accessibility.
Mobile Printing was created to work for all printer fleet sizes – small businesses to intricate networks with hundreds of users and devices. Designed to make users more efficient and give them freedom – as long as they have access to a wireless network – to print from a laptop, smartphone or tablet.
Anytime, anywhere access to critical business documents.
As an Authorized Square 9 Reseller, Carlyle can deliver the unique tools that streamline process performance to save businesses time and money in areas like Accounts Payable, Accounts Receivable, Human Resources, Contracts Management and more.
Document Capture Automation
Capture, classify and validate high volume documents into usable data.
Automatically Extract Valuable Data without Keying
Convert Documents into Text-Searchable PDFs
Easily Search for Documents on Extracted Values
Save Time Digitally Sharing Document with Coworkers
Securely Store Captured Documents
Shred Physical Files to Eliminate Storage Costs
Start the Automation Process from Your Office Equipment
Enterprise Content Management
Capture, retrieve, and distribute business information with GlobalSearch software.
Immediate Access to Information
Powerful Document Search and Retrieval
Effective Team Collaboration
Reduced Storage Requirements
Enforced Regulatory Compliance
Disaster Recovery Planning
Business Process Management
Map document activities for end-to-end process visibility.
Easily Design Document Activities Through the Browser
Create a Digital Flow of Information
Secure Workflow Access to Specific Users
Enforce Business Rules
Keep Your Entire Team Informed
Maintain Critical Document Insight
Easily Share Business Intelligence
Web Forms Management
Capture critical information with intuitive forms that eliminate manual processes.
Easily Create and Format Web Forms
Automatically Capture High Value Data
Repopulate Data onto Other Forms
Automate the Sharing and Distribution of Information
Define Custom Workflows Upon Form Submission
Create Email Notifications for Document Approval and Follow Up