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How to Make the Office Accessible at Home
Published By: Eric Johannson | Wed Oct 28, 2020
There’s no denying that COVID-19 has changed the way we work. As a result, many Canadians will continue to work from home into the new year on a full or part-time basis. So, how do you give your team access to everything they need while also maintaining your data security?
You need a company-wide remote access plan.
For a remote access plan to be successful, you need to first ask the following questions:
- What employees need access to which documents?
- What systems are currently being used to host these files?
- Can they be securely handled off of the office network?
Here’s what you need to know about accessing work at home.
Remote Security
Employees should only be able to access the information that is necessary to complete their work. Anything extra can and should be locked down by position, level, or department, as well as view/edit permissions. Not only does this help prevent overwriting errors and misinformation, it also reduces your risk of being susceptible to an internal or external threat.
Remote Backups
In addition to increasing your security, a remote access plan can also act as a disaster recovery solution. Storing your essential business data in the Cloud allows you to recover, automate, and trace your files in the event of an emergency like burglary, flood, or fire. It also eliminates the need for off-site storage, which can cost companies anywhere from $80 to $100 per month. That’s up to $1,200 every year for a less effective system.
Storing your documents in a central and accessible location will give your business the ability to move forward regardless of an employee’s physical location, and there will always be reasons to work off of the office network.
Contact us today to learn more about a remote access plan for your team. Or, if you're interested in learning more about our document management solutions, click here.
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